We find it difficult to report on the types of absence in our organisation. Can a Kronos system log different types of absence and how many different absence types could we log?

There’s really no limit to the number of types of absence you can record – the system allows you to categorise each type of absence in addition comments, including free format comments can be added for further detail – many of our customers record absence at a very granular level such as jury service, bad back, sick child, unauthorised day off, head cold etc. Managers can then create numerous different reports to analyse the types of absence either for the entire company, a small team or down to each individual and indeed compare best practice amongst departments.

Part of the problem is that our managers forget to report absence, how will the system help with this?

An automated time and attendance system such as Kronos takes the responsibility for reporting absence away from the manager. Attendance is recorded automatically when an employee logs in and out of work. If the working day starts at 9.00am, the system can be programmed to alert the manager and/or the HR department immediately to which employees have not arrived for work. The manager is then required to record a reason for absence before the exception can be cleared. Once the employee returns to work, the system will record this prompting HR to perform a timely back to work interview.